08 17 2021 / Productivity

Top Five Best Payment Systems to Charge Accounting Clients Virtually

Top Five Best Payment Systems to Charge Accounting Clients Virtually

As more and more accounting firms look to operate virtually, having the right payment system is important. That payment system should not only be beneficial for the accounting firm, but also easy for the client to use. With the right payment system, accounting firms can get paid faster with less fees while retaining happy clients. Here we will take a look at the top forms of electronic payments, as well as the top five payment systems for accounting firms. Finally, we will take a look at how TaxDome easily integrates the most popular payment systems for accounting firms. 

Types of payment options

There are two types of payment options available with the most popular payment systems: ACH and card payments. Here’s a look at the pros and cons of each payment option: 

ACH

ACH or automated clearing house is an electronic payment system. This system supports debit payments and credit transfers. The main benefit with ACH is that there are no fees for the accounting firm. However, ACH may be more difficult for the client as opposed to card payments. 

Card payments

Credit card payments are smooth and seamless for the client. However, the downside with card payments are the fees that eat into the accounting firm’s revenue. Accounting firms will have to choose whether to absorb the fees or pass them on to the client.

Top Payment Systems

Here’s a look at the top five payment systems that accounting firms should consider. With each payment system, we have provided a look at its payment types, fees, number of transactions, and supported countries. 

Stripe

Stripe is the most popular payment system. However, with this popularity comes a price. An accounting firm can expect to pay higher fees on the Stripe system. However, if an accounting firm is looking for a trusted and easy-to-use payment system, then Stripe is a top choice. 

Stripe provides easy credit card processing. However, PayPal is not supported. Volume discounts start for companies that make over $80,000 per month. 

Pros Cons
  • Widely used
  • Easy credit card processing 
  • PayPal is not supported

Payment types

  1. Credit cards (MasterCard, Visa, Discover, and American Express)
  2. ACH
  3. Bitcoin 

Fees

Online: 2.9% + $.30

ACH and Bitcoin: $0.8 ($5 cap) 

No monthly fee 

$15 chargeback/dispute (Fee is waived if the bank rules in your favor). 

Supported countries 

Stripe is currently available in 44 countries, including first tier countries: U.S, Canada, U.K, Australia. 

Bill.com

With Bill.com, an accounting firm can automate accounts receivable and payable with integration with Quickbooks Online and Xero. Bill.com is also popular thanks to its simple, standalone site and clear interface. The downside of Bill.com is the high fees that can be charged with low volumes. 

Pros Cons
  • Simple site layout
  • Integration with Quickbooks Online and Xero
  • High fees

Payment types

  1. ePayments
  2. Credit card payments via Vantage 

Fees 

Essential Plan: $29.99/month

Team Account: $49.99/month 

Corporate Plan: $99/month

Supported countries 

Bill.com is supported in 136 countries and works with 106 currencies. All tier one countries, U.S., U.K., Canada, and Australia, are supported. 

CPACharge 

CPACharge is a popular platform due to its ease of use. CPACharge can also be used on top of Quickbooks, which makes it a popular choice for a number of accounting firms. In fact, over 150,000 accounting professionals currently use the CPACharge platform. The platform also includes an easy to use mobile app as well as a Bluetooth card reader/swiper. 

Pros Cons
  • Designed with accounting businesses in mind
  • Easy to use mobile app
  • Fees are not the lowest of the five

Payment types

  1. Credit Card
  2. Debit Card
  3. ePayments 
  4. ACH payments

Fees 

1.95% + $.20 for Visa and MasterCard transactions

2.95% + $.20 for specialty cards

3.5% + $.20 for American Express

0% + $2 per eCheck/ACH transaction 

Card brand network fees may apply 

Supported countries 

CPACharge is available in tier one countries: (U.S., U.K., Canada, and Australia). 

Authorize.net

For those looking for a less expensive alternative to Stripe, there is Authorize.net. This payment processor offers broad support over a number of currencies, excellent security, month-to-month billing with no long contracts, and easy, flat fees. While Authorize.net is intended more for eCommerce than accounting services, CPA firms can take advantage of what Authorize.net has to offer. 

Pros Cons
  • A less expensive alternative to Stripe
  • Supports a large number of currencies
  • Designed more for eCommerce companies rather than accounting firms

Payment types

  1. Credit Cards (Visa, MasterCard, American Express, Discover, and JCB)
  2. Apple Pay
  3. PayPal
  4. ePay 

Fees 

All-in-one option (Merchant and payment gateway)

Monthly fee: $25

2.9% + $.30 per transaction 

Payment gateway only 

Monthly fee: $25

$.10 per transaction plus $.10 daily batch fee

Tailored pricing is available for accounts that process more than $500,000 per year. 

Supported countries 

Authorize.net is available in tier one countries: U.S., U.K., Canada, and Australia. The service also supports European Union countries. 

Square 

Square is a top payment processor that offers both point-of-sale and online payment solutions. As a pioneer in the merchant payment processing space, Square offers some of the most innovative payment solutions. However, Square is not designed for high volume transactions and 24-hour customer service support is not available. 

Pros Cons
  • Offers many payment options 
  • Offers both point-of-sale and online payment processing 
  • 24-hour customer service is not available 

Payment types

Credit cards, debit cards, prepaid cards, and reward cards. (Visa, MasterCard, American Express, Discover, JCP, and Union Pay)

Fees 

Swiped chip fee: 2.6% + $.10 per transaction

Online fee: 2.9% + $.30 per transaction 

Supported countries 

Square is currently available in the United States, Canada, Japan, Republic of Ireland, and the United Kingdom. 

TaxDome integrates top payment systems 

TaxDome is a leading accounting software platform that is integrated with Stripe, QBO, and CPACharge. These payment integrations allow firms to charge clients faster via card or ACH payments. Accounting firms can avoid sending a client to a processor’s side to make a payment. All transactions are handled within the firm’s user-friendly client portal. Clients can now easily pay recurring invoices, get reminders if they forget to do so, and pay in a couple of clicks from their mobile client portal. 

Learn more about how TaxDome can easily manage client payments

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Lisa Chaud

Lisa Chaud

Lisa is a Marketer at TaxDome. With her experience in B2B and E-commerce, Lisa is passionate about doing marketing research and delivering insights to the community. In her free time, she prefers doing different kinds of sports.

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